WEBVTT

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Door Tablet Booker for end users

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In this video

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We will show the key features of Door Tablet Booker – our hot-desk system

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We will look at user settings

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We will explain how to make bookings for ourselves and other users

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In addition, we will show how to view bookings in a variety of ways

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Including how to navigate the system to look at different locations

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Door Tablet Booker is a hot desk subsystem

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embedded inside the Door Tablet infrastructure

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that is accessed from a web browser

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When a user encounters Door Tablet Booker for the first time

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they will see the information page

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This gives them a quick introduction on how to use the system

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and some basic concepts

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It can of course run in multiple languages

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It is up to the admins to fill this page and make it available to users using the web UI

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We can examine our user profile by clicking here

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Here we can see the areas we are limited to book in

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which teams we belong to

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and various rules that govern what we can do

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By default, the user is in English, but this can be changed when users are created

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We currently support 20 languages built in

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If we change the language now that language will prevail for this session

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If we want to keep this language, then we need to click here to save it

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Let’s go back to English

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Now we will click this first icon to take us to the display

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that is the most common place to perform bookings

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This is the time bar interface

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To navigate here we can use the calendar

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This complies with the rules the system administrator has implemented

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For instance, this calendar is showing us that we can’t book on Saturdays and Sundays

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As we move forward in the calendar

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we will see that we are not able to book dates this far in the future

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That is due to the administrator setting that you can only book 6 weeks ahead

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All of these settings depend on the business rules of your organisation

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We can also navigate by clicking the forward

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and backwards arrow surrounding the calendar

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To the right of the calendar, we can see a path

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The path shows where we are currently looking

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and where else we can make bookings

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If we click on the floor

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it shows the other floors that we can book on

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and we can see what is going on in these floors

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If we work for a global organisation

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and we also have permission to making bookings in another country

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we can clear this path and switch to another country

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Again, this shows exactly where I can make bookings

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Each area is governed by a time zone

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so we can see what is happening in that location at that time zone

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not in the time zone of the place where we currently are

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In Booker, the admins define what kind of bookings can be made

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whether bookings are made for half days and full days or per hour or even per half an hour

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In this case we can book for the morning, afternoon, or whole day

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Here we can see the remaining availability for this area

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This may not be the same as all the spaces that we can see that are available

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This is because administrators can set a maximum occupancy for bookings

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Another thing we can see here are avatars

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Users can add their own avatars

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which helps people understand who has made the booking

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If we click on this icon, we can see a floor plan

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This shows where people are sitting

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in a visual representation of the floor

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As this system is set up for half days and whole days

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we can easily switch between a morning and afternoon view

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Of course, if someone has booked for the whole day, they will appear in both

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If we hover over a workspace

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these bars show the availability for the two halves of the day

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Let’s click on this icon to see the calendar view

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This gives us multiple ways to see all our own bookings

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We can look at them on a monthly, weekly, or daily basis

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or just get a list of all of our bookings

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If we click on the magnifying glass, we can jump to the area where this is booked

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We can also see some of the desks are marked in this faded red colour

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This is because bookings for these desks are disabled

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This could be for a variety of reasons including the desk being broken

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Users can also have dedicated desks

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here Clark Kent has a dedicated desk, so we would not be able to book this

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The system won’t allow you to double book so if we try to book a desk now

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it tells us we already have a booking at this time

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We can try and book for another time for this day

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but whether we can do this depends on if the admins

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allow us to have multiple bookings for the day or not

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If we go a few days into the future, where we don’t have any bookings yet

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we can click on a space

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and make a booking for the morning

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When we book anything on Booker, we get an email notification

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to tell us that we have a booking, and we can push this into our personal calendar

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What other things we can do here depend on our authorisation

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If we are authorised to do so we can book for others

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We click on the workspace we want to book

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and again it tells us we already have a booking

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Instead, we click on this button and search for somebody else and click ‘Check’

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We may be limited to only book for members of our team

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The system confirms that we can book for them

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and again we select the duration and click ‘Reserve’

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If we want to see which users are members of certain teams

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we can tick the box for the team

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and an icon will show next to the users in that team

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If we want to cancel our booking, we click on it

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and then click on the bin icon

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Of course, Booker integrates with all Door Tablet hardware

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including the new Door Tablet EPS, which is our ePaper system

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Thank you for watching